June/July 2001

Reading E-mail While on the Road

While away from your office, it is easy to check your e-mail in the Lotus Notes system. All you need is access to a computer with an Internet connection and a browser. While at my sister-in-law's house, I have checked my e-mail using her AOL account.

Before you leave

1. Know your username. Your username for Web access is your Full Lotus Notes Account name or the first part of your Internet e-mail address. If you don't know your Internet e-mail address, go to the UNL Faculty and Staff Directory and search for your name. You will find your "username" on the e-mail: line. For example, my Internet e-mail address is pkpeters@unlnotes.unl.edu so my username is pkpeters.

2. Know your password. In the Lotus Notes system you have two passwords: Lotus Notes password and your Internet password. These may be the same, but not necessarily. If your Internet password doesn't work, you can change it in the Lotus Notes full-client software. For instructions, see the "Changing Your Web Password" section in the Lotus Notes Web Access guide.

3. Lotus Notes full-client software users should clean out your inbox. This will help Notes (full-client and Web access) load faster and run quicker. Every time you launch Notes, it has to catalogue each of the files in your inbox and display them in order.

4. Try it out before you leave.

Checking your e-mail on the Web

To access your Lotus Notes e-mail via a Web browser, you will "log on" to the Lotus server with the Web address: unlnotes02.unl.edu or unlnotes01.unl.edu. Most IANR faculty and staff are on the unlnotes02 server. If you enter the wrong address (01 instead of 02), it will simply ask you to re-enter your username and password.

Here are a few tips for reading your e-mail.

• Folders and Rules for Lotus Notes full-client software users will be the same as you are accessing your e-mail on the same server that you access from your desktop.
• Deleting messages is a little different. If you want to mark one for going into the Trash mailbox, delete it (and other messages) from the Inbox screen. When you delete a message that you are reading, the message is immediately deleted from the server.
• Always exit the browser when you are finished reading/sending e-mail. This will clear your authentication with the Lotus Domino server and prevent unauthorized access to your mail files.

More Information

You can get more information on the Web options while online by clicking on the Tools option, then Help. If you have problems, please call the IS Help Desk (472-3970).

~ Pam Peters

CIT Information is published by Communications and Information Technology - Computing section, Institute of Agriculture and Natural Resources, University of Nebraska-Lincoln. Newsletter articles may be copied and distributed for nonprofit, educational purposes only and the source must be acknowledged. Direct all correspondence to the editor, Pamela K. Peters (E-mail: pkpeters@unlnotes.unl.edu; Phone: 402/472-5630; FAX: 402/472-5639).

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